Efficient IT management for public institutions

Docusnap offers public institutions an efficient solution for IT inventory, documentation and analysis. Optimize your processes, maintain an overview of your IT infrastructure and increase your IT security.

Legal requirements

Compliance with legal requirements is of the utmost importance for public institutions. These laws and standards ensure that the processing of personal data and IT security are handled according to strict guidelines. Docusnap facilitates compliance with these legal requirements through comprehensive functions.

General Data Protection Regulation - GDPR

This European regulation is particularly important when personal data is processed. Public institutions must ensure that comprehensive documentation is available on the use and security of this data. Docusnap supports you in this and documents where and how personal data is stored and processed, making it easier to comply with the GDPR.

BSI basic protection

Security standards such as the BSI basic protection define detailed requirements for the security of IT systems. Docusnap supports compliance with the standards, enables automated documentation of the IT infrastructure, helps to uncover security gaps, identify risks and standardize and optimize risk management processes. The software solution ensures the security of IT systems and improves the efficiency and transparency of IT processes.

IT basic protection catalogs and ISO 27001

These information security management standards require a systematic examination of IT risks, including security precautions. Docusnap can support compliance with these standards by automatically inventorying, documenting and analyzing the IT environment, by documenting and monitoring necessary security controls and procedures.

E-Government Act

The law promotes electronic administration and digital access to public services. It also sets security standards for information provided electronically. Docusnap supports public institutions in meeting these standards by providing centralized documentation of the IT infrastructure. This contributes to the transparency and efficiency of administrative processes and promotes security compliance. The software also helps to set up secure and digital communication channels in accordance with the E-Government Act.

Legal compliance made easy

Docusnap makes it easier for you to comply with legal requirements and standards. With our market-leading, powerful software designed specifically for documentation and reporting, organizations can efficiently meet their compliance requirements. By automating the capture and analysis of data, Docusnap provides a reliable solution to meet documentation and reporting requirements.

Automated documentation

With Docusnap, you can automatically create IT documentation that contains all the necessary information to meet legal requirements.

Prefabricated compliance reports

Prefabricated, detailed reports that are specifically tailored to fulfill legal requirements enable you to provide evidence of the compliance of your IT infrastructure at any time.

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Active safety and risk management

Thanks to the monitoring and analysis of your IT infrastructure with the help of Docusnap, potential risks can be identified at an early stage. This makes it possible to act proactively and take appropriate security precautions to ensure the confidentiality and integrity of your sensitive data. This approach ensures efficient compliance with data protection regulations.

Proactive risk identification

Docusnap supports you with active protection against attacks. This includes regular documentation of the current firewall and virus scanner settings as well as a variety of specific security reports.

Extensive authorization analysis

Find out quickly and easily which people can access which data. Docusnap checks how access rights are set and inherited for any user for both NTFS and shares.

Contingency planning and disaster recovery

Nowadays, public institutions need to be better prepared than ever before for various potential emergencies, including data loss, system failures, cyberattacks and natural disasters such as floods and fires. Unfortunately, there is no such thing as 100% security against such events. It is therefore essential that public institutions have appropriate measures in place to plan and document disaster recovery processes so that they can respond quickly and efficiently in the event of an emergency. Docusnap offers precisely these functions and helps to strengthen the security and resilience of public institutions.

Dynamic emergency manuals

Supported creation and automatic updating of emergency and recovery plans not only saves time in the daily workflow, but also ensures that these documents are always up-to-date and therefore available to you in an emergency.

Documenting disaster recovery processes

Docusnap documents your disaster recovery processes to minimize recovery times after an unforeseen event and quickly reconstruct critical IT systems and data.

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Customer success stories

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Reliable license management

Public institutions are often under close scrutiny for license compliance. Docusnap supports license management by providing an accurate overview of all installed software products and automatically comparing them with existing licenses. This helps to ensure license compliance and can save costs by avoiding under- or over-licensing.

Full software inventory

Durch die automatische Erfassung aller installierter Softwareprodukte auf den jeweiligen Systemen bietet Docusnap eine optimale Datengrundlage für ein zuverlässiges Lizenzmanagement.

Automatic license comparison

With the help of intuitive wizards, you can record your purchased licenses. Docusnap then automatically assigns these to your inventoried software products according to common metrics and identifies automatically any over- or under-licensing.

Try Docusnap for free

Docusnap offers public institutions a wide range of benefits for their day-to-day work. With our software for IT inventory, IT documentation and IT analysis, you can efficiently manage and optimize your IT infrastructure. From recording and documenting your hard- and software to analyzing security gaps and creating reports, Docusnap helps you keep an overview of your IT resources and improve your IT processes.

FAQs

How does Docusnap help public institutions manage their IT infrastructure?

Docusnap enables automated and comprehensive recording of the entire IT infrastructure, allowing public institutions to manage their IT resources efficiently.

How does Docusnap help to comply with legal requirements and data protection regulations?

With Docusnap, public organizations can ensure compliance with regulatory and data protection requirements through detailed reporting and regular audits.

What advantages does Docusnap offer for the optimization of IT resources in public institutions?

Docusnap provides valuable insights into the use and utilization of IT resources, which helps public institutions to plan and use their IT infrastructure optimally.

Can Docusnap improve IT security in public institutions?

Yes, Docusnap provides comprehensive security analysis and reports that help public organizations identify security vulnerabilities and take appropriate action to improve IT security.

How does Docusnap help to increase efficiency and reduce costs in public institutions?

Docusnap supports the efficient management of IT resources, leading to improved efficiency and cost reduction in public institutions by enabling reliable documentation and analysis of IT systems.