Legal requirements in the healthcare sector
Docusnap is an essential resource especially for the healthcare sector, hospitals and their IT managers. Focus on the essentials - we take care of the complexity of your IT documentation and compliance.
Support in complying with the Hospital Future Act (KHZG)
In a world where technological advances and regulatory requirements are constantly increasing, it is essential for healthcare facilities to continuously review and optimize their processes. Docusnap offers a customized solution that not only increases the efficiency of your IT structure, but also provides essential support in ensuring compliance with relevant legal requirements. With our expertise in healthcare, we make the complexity of IT documentation and compliance manageable, so you can focus on improving patient care.
Simplified compliance
Docusnap significantly simplifies compliance with the requirements defined by the Hospital Future Act (KHZG). Automated documentation processes allow all IT-related requirements to be efficiently implemented and verified. This leads to considerable time savings and allows IT managers to concentrate more on strategic tasks.
Automated documentation
All existing IT resources are automatically and seamlessly recorded and documented by a specially developed, market-leading inventory and documentation system.
Transparent traceability
All changes and adjustments are recorded transparently and audit-proof in an ITIL-compliant Configuration Management Database (CMDB).
![raphic simplified compliance](https://cdn.prod.website-files.com/65f32d90a6b30954b38df6a3/66cd83811aab286e70aa652f_DS-Graphic_simplified-compliance_1000x1000px.webp)
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Risk management and security
Software-supported monitoring and analysis of your IT infrastructure enables you to identify potential risks at an early stage. In this way, you can act proactively and take appropriate security measures to ensure the confidentiality and integrity of sensitive patient data. This approach enables you to comply with data protection regulations and strengthen the trust of your patients.
Early risk detection
Actively protect yourself against attacks. Docusnap helps you by regularly documenting the current firewall and virus scanner settings and by providing a variety of security reports.
Extensive authorization analysis
Quickly and easily determine who has access rights to which data. Docusnap also analyzes how the permissions of any user, both for NTFS and for shares, are composed and how they are inherited.
Advantages for hospitals and healthcare facilities
In today's digitized world, the security and efficiency of IT infrastructure is more critical than ever for hospitals and healthcare facilities. Docusnap offers a solution not only to comply with legal requirements, but also to optimize your IT strategies. With a focus on automation, transparency and security, Docusnap helps your facility successfully meet the challenges of digital transformation in healthcare.
Single point of information
Docusnap optimizes IT processes through comprehensive centralized information collection and management, which helps to significantly increase efficiency and smooth operations in hospitals and other medical healthcare facilities. With Docusnap, all relevant IT data can be brought together in one place and systematically organized. This optimizes IT operations, minimizes downtime and noticeably improves the quality of medical care.
Central source of information
Docusnap is the “single point of information” in your network, making it possible to find and access all relevant IT information in one place.
Optimized processes
The reduction of manual effort and associated sources of error through automation is a significant advantage that saves time and resources while increasing efficiency and accuracy.
![](https://cdn.prod.website-files.com/65f32d90a6b30954b38df6a3/66853e2114c510349e340d91_DS-Grafik_CMDB_1000x1000px.webp)
![graphic easy integration in Docusnap](https://cdn.prod.website-files.com/65f32d90a6b30954b38df6a3/66cc5a7a560860744b989feb_DS-Graphic_easy-integration_1000x1000px.webp)
Emergency planning and disaster recovery
Now more than ever, medical facilities need to be prepared for a variety of potential emergencies, including data loss, system failures, cyberattacks and natural disasters such as floods and fires. Unfortunately, it is impossible to completely protect against such events. Therefore, it is critical that hospitals and healthcare facilities have appropriate measures in place to plan and document disaster recovery processes in order to respond quickly and efficiently in an emergency. Docusnap offers such functions and helps to strengthen security and resilience.
Automated generation
The automated creation and updating of emergency plans and disaster recovery processes not only saves you time in your day-to-day work, but also ensures that these documents are always up-to-date and can be used reliably in the event of an emergency.
Secure storage
Each time the emergency documents are automatically updated, Docusnap stores them on a drive of your choice and can also send the documents by email if you wish. It is best to choose a cloud drive or similar so that you can access them reliably even in an emergency.
100% cost transparency
By gaining a comprehensive insight into your IT network, you can effectively manage the available budget, create sound cost planning and identify potential investment opportunities at the same time. In this way, you can ensure that your IT infrastructure is optimally aligned with the requirements of your facility.
Planning budget and costs
By carefully analyzing the IT environment, healthcare organizations can manage their IT costs more effectively. Docusnap helps you to identify unnecessary expenditure, optimize investments and reduce overall IT costs.
IT Asset Management
Hospitals and other medical facilities often have a large number of IT devices. Docusnap can help generate and manage a detailed overview of all IT assets. This includes computers, servers, SNMP devices (routers, switches, printers, etc.) and network components. The automatic detection and documentation of these resources facilitates IT management and contributes to cost optimization.
License Management
Healthcare organizations use a wide range of software products. Docusnap can ensure that all licenses in use are properly documented and kept up-to-date, helping to meet compliance requirements to avoid over- or under-licensing.
Experience Docusnap in action
Optimize your day-to-day work in the healthcare sector with our software.
Over 5,000 satisfied customers worldwide
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FAQs
The maps can be exported in various formats such as PDF, Visio and PNG.
Yes, in addition to the automatic recording of the IT environment, manually entered data can also be added.
Updates are carried out automatically at regular intervals, which can be configured by the user to ensure that information is always up to date.
The reports can be exported in various formats such as PDF, Excel, Word and HTML.
Yes, the displays can be customized and extended to meet specific requirements and company guidelines.
Docusnap automatically generates over 200 reports, plans and evaluations. These include performance analyses, network utilization, security assessments and compliance reports.
Data security is guaranteed by encrypted connections, detailed access rights and regular security updates.
It is advisable to carry out the permission analysis regularly, for example monthly or quarterly, to ensure that permissions remain up to date.
The communication evaluations can be output graphically in the form of diagrams or textually in reports and tables.
Yes, the displays can be customized and extended to meet specific company requirements.
It improves the management and maintenance of the hardware, supports the planning of extensions and changes and facilitates fault diagnosis.
Yes, Docusnap automatically generates detailed reports on current license status, license usage and potential license violations.
Yes, in addition to automatic recording, data can also be added or updated manually in the CMDB to take special requirements into account.
Yes, Docusnap stores historical data and changes to IT assets, enabling detailed tracking and analysis.
IT service providers can create a separate client for each customer in Docusnap and thus very easily create individual customer documentation.
The inventory processes can be flexibly configured in terms of scope, depth and frequency in order to meet individual requirements.
Yes, all data is stored in Docusnap in a language- and country-format-neutral manner and is therefore output in the appropriate format when the language is selected.
Yes, Docusnap enables the automation of data import and export processes to simplify recurring tasks.
Yes, Docusnap automatically generates reports and documentation that meet the requirements of audits and certifications, making it much easier for IT managers to prepare.
Docusnap provides comprehensive security analysis and reports that help IT administrators identify vulnerabilities and take appropriate action to improve security.
Docusnap provides valuable data and insights that help IT security officers make informed decisions and continuously improve their security strategies.
Docusnap supports the IT infrastructure for e-learning by enabling reliable documentation and management of IT systems and networks, ensuring that distance learning runs smoothly.
Docusnap supports IT service providers in efficient license management by enabling accurate recording and management of all software licenses and thus preventing license violations.
Docusnap supports risk management by enabling reliable documentation and analysis of IT systems and networks, facilitating informed decision-making and risk minimization.
Docusnap supports the IT infrastructure required for patient management by enabling reliable documentation and management of IT systems and networks, ensuring smooth operations.
Docusnap supports the IT infrastructure required for production processes by enabling reliable documentation and management of IT systems and networks, ensuring greater efficiency and less downtime.
Docusnap supports the efficient management of IT resources, leading to improved efficiency and cost reduction in public institutions by enabling reliable documentation and analysis of IT systems.
Yes, Docusnap allows you to export network diagrams in various formats (e.g. PDF, Visio) so that they can be easily shared, presented or used for documentation purposes.
Docusnap identifies superfluous or incorrect permissions and thus helps to close potential security gaps by granting only necessary access rights.
Docusnap stores all license information centrally and securely, simplifying access to and management of license-related data and ensuring its integrity.
By providing detailed and up-to-date network information, Docusnap enables effective network management and facilitates the rapid diagnosis and resolution of problems.
Yes, Docusnap's detailed plans and documentation make it easier to conduct emergency drills and check the effectiveness of IT contingency plans.
Docusnap uses various protocols such as WMI, SSH and SNMP to retrieve and inventory data from the devices in the network.
The update frequency can be set individually; however, regular updates are recommended, e.g. monthly or quarterly.
Docusnap can automatically distribute reports via email or save them to a central network folder to facilitate access for authorized persons.
The frequency of implementation depends on the specific requirements, but a regular analysis, e.g. monthly or quarterly, is recommended.
Yes, Docusnap allows the creation of custom categories for better organization and management of IT assets.
Docusnap enables regular analysis and reporting, allowing vulnerabilities to be identified and the IT contingency plan to be continuously improved.
No, the use of standard protocols means that it is not necessary to install agents on the systems to be inventoried.
Docusnap automatically generates over 200 reports. These include system and network overviews, security and authorization reports, license evaluations and much more.
Yes, Docusnap stores historical data that can be used for trend analyses and long-term planning.
Yes, Docusnap can be configured to perform regular automatic IT inventories and update the database accordingly.
Yes, Docusnap allows you to create custom IT documentation tailored to your organization's specific needs.
By analyzing and reporting on current security statuses, Docusnap helps to ensure compliance with internal and external security guidelines.
Yes, Docusnap saves the data from the last four IT inventories as standard. The number can be set as required. However, please note that the database size can quickly become very large if several inventories are saved.
Yes, the documentation created can be exported in various formats such as PDF, Word and Excel.
Docusnap offers flexible analysis options that can be adapted to the specific needs and requirements of a company.
Yes, Docusnap offers extensive reporting functions that make it possible to create detailed reports based on the recorded inventory data.