Safety and efficiency for the education system
Docusnap offers customized solutions designed to improve the efficiency, predictability and compliance of IT environments in educational institutions.
Compliance with data protection guidelines
In the education sector, compliance with data protection regulations plays a central role in ensuring the safety and privacy of students and teaching staff. In particular, it is important to comply with the requirements of the General Data Protection Regulation (GDPR) and local data protection laws. Docusnap helps educational institutions meet these requirements by automating the process of creating and managing the necessary documentation. This includes processing registers, data protection impact assessments and proof of compliance with data protection principles. By automating these processes, Docusnap helps to save time while ensuring that all necessary data protection measures are documented and verifiable at all times.
Increased efficiency
Automated processes minimize manual effort and increase efficiency in the management of data protection requirements.
Transparency
Docusnap offers traceable and complete documentation, especially for audits by supervisory authorities.
Keep an eye on your costs
With a comprehensive overview of your IT network, you can effectively manage the available budget, create sound cost planning and identify potential investment opportunities at the same time. This allows you to ensure that your IT infrastructure is optimally tailored to the needs of your facility.
Cost management
With a detailed overview of the IT landscape, educational institutions can better plan and manage their IT budgets. Docusnap helps to identify unnecessary expenditure, plan investments and optimize overall IT costs.
Overview of IT assets
Schools and universities often have a large number of IT devices. Docusnap can help create and manage a detailed overview of all IT assets. This includes computers, servers, SNMP devices (routers, switches, printers, etc.) and network components. The automatic detection and documentation of these resources simplifies IT management and helps to optimize costs.
License management
Educational institutions use a variety of software products that often run under special educational licenses. Docusnap can ensure that all licenses in use are documented and kept up to date, helping to meet compliance requirements and avoid over-licensing or under-licensing.
Security and compliance thanks to comprehensive authorization analysis
In education, it is crucial to ensure that only authorized users have access to sensitive data and systems. This is particularly important as the security and integrity of information is a high priority in the education environment. For this reason, Docusnap provides automated authorization analysis for a variety of areas, including the Windows file system, Microsoft Exchange and Microsoft SharePoint. This enables educational institutions to effectively protect their data and systems and ensure compliance with data protection policies.
Umfassende Berechtigungsanalyse
Überprüfen Sie für beliebige Benutzer, auf welche Daten diese zugreifen können. Oder prüfen Sie umgekehrt wer auf bestimmte Verzeichnisse welche Zugriffsrechte hat.
Detaillierte Berechtigungsvererbung
Ermitteln Sie auf einfache und schnelle Weise, wie die Berechtigungen von beliebigen Benutzern, sowohl für NTFS als auch für Freigaben, zusammengesetzt sind und wie sie vererbt werden.
Monitor and optimize network performance
In an environment where many users access network resources, it is critical to understand network topology and performance. Docusnap can visualize the network structure to uncover potential performance bottlenecks or security risks. This is particularly important to ensure the smooth functioning of the network and to optimize the efficiency of the systems. The software regularly creates the following fully automated plans, among others:
Network map
Layer 3 routing map
Topology map
Communication plan
Emergency planning and disaster recovery
Now more than ever, educational institutions need to be prepared for a variety of potential emergencies, including data loss, system failures, cyber-attacks and natural disasters such as floods and fires. Unfortunately, you can never protect yourself one hundred percent against such events. For this reason, it is vital that educational institutions have appropriate measures in place to plan and document disaster recovery processes so that they can respond quickly and efficiently in the event of an emergency. Docusnap offers precisely these functions and helps to strengthen the security and resilience of educational institutions.
Automation
Automating emergency and recovery plans not only saves you time in your day-to-day work. It also ensures that these documents are always up to date and that you can rely on them in an emergency.
Prevention
Protect yourself actively against attacks. Docusnap supports you with regular documentation of the current firewall and virus scanner settings, as well as a variety of specific security reports.
Simpler IT management for educational institutions
Optimize your IT processes and save valuable time with Docusnap.
Over 5,000 satisfied customers worldwide
FAQs
The maps can be exported in various formats such as PDF, Visio and PNG.
Yes, in addition to the automatic recording of the IT environment, manually entered data can also be added.
Updates are carried out automatically at regular intervals, which can be configured by the user to ensure that information is always up to date.
The reports can be exported in various formats such as PDF, Excel, Word and HTML.
Yes, the displays can be customized and extended to meet specific requirements and company guidelines.
Docusnap automatically generates over 200 reports, plans and evaluations. These include performance analyses, network utilization, security assessments and compliance reports.
Data security is guaranteed by encrypted connections, detailed access rights and regular security updates.
It is advisable to carry out the permission analysis regularly, for example monthly or quarterly, to ensure that permissions remain up to date.
The communication evaluations can be output graphically in the form of diagrams or textually in reports and tables.
Yes, the displays can be customized and extended to meet specific company requirements.
It improves the management and maintenance of the hardware, supports the planning of extensions and changes and facilitates fault diagnosis.
Yes, Docusnap automatically generates detailed reports on current license status, license usage and potential license violations.
Yes, in addition to automatic recording, data can also be added or updated manually in the CMDB to take special requirements into account.
Yes, Docusnap stores historical data and changes to IT assets, enabling detailed tracking and analysis.
IT service providers can create a separate client for each customer in Docusnap and thus very easily create individual customer documentation.
The inventory processes can be flexibly configured in terms of scope, depth and frequency in order to meet individual requirements.
Yes, all data is stored in Docusnap in a language- and country-format-neutral manner and is therefore output in the appropriate format when the language is selected.
Yes, Docusnap enables the automation of data import and export processes to simplify recurring tasks.
Yes, Docusnap automatically generates reports and documentation that meet the requirements of audits and certifications, making it much easier for IT managers to prepare.
Docusnap provides comprehensive security analysis and reports that help IT administrators identify vulnerabilities and take appropriate action to improve security.
Docusnap provides valuable data and insights that help IT security officers make informed decisions and continuously improve their security strategies.
Docusnap supports the IT infrastructure for e-learning by enabling reliable documentation and management of IT systems and networks, ensuring that distance learning runs smoothly.
Docusnap supports IT service providers in efficient license management by enabling accurate recording and management of all software licenses and thus preventing license violations.
Docusnap supports risk management by enabling reliable documentation and analysis of IT systems and networks, facilitating informed decision-making and risk minimization.
Docusnap supports the IT infrastructure required for patient management by enabling reliable documentation and management of IT systems and networks, ensuring smooth operations.
Docusnap supports the IT infrastructure required for production processes by enabling reliable documentation and management of IT systems and networks, ensuring greater efficiency and less downtime.
Docusnap supports the efficient management of IT resources, leading to improved efficiency and cost reduction in public institutions by enabling reliable documentation and analysis of IT systems.
Yes, Docusnap allows you to export network diagrams in various formats (e.g. PDF, Visio) so that they can be easily shared, presented or used for documentation purposes.
Docusnap identifies superfluous or incorrect permissions and thus helps to close potential security gaps by granting only necessary access rights.
Docusnap stores all license information centrally and securely, simplifying access to and management of license-related data and ensuring its integrity.
By providing detailed and up-to-date network information, Docusnap enables effective network management and facilitates the rapid diagnosis and resolution of problems.
Yes, Docusnap's detailed plans and documentation make it easier to conduct emergency drills and check the effectiveness of IT contingency plans.
Docusnap uses various protocols such as WMI, SSH and SNMP to retrieve and inventory data from the devices in the network.
The update frequency can be set individually; however, regular updates are recommended, e.g. monthly or quarterly.
Docusnap can automatically distribute reports via email or save them to a central network folder to facilitate access for authorized persons.
The frequency of implementation depends on the specific requirements, but a regular analysis, e.g. monthly or quarterly, is recommended.
Yes, Docusnap allows the creation of custom categories for better organization and management of IT assets.
Docusnap enables regular analysis and reporting, allowing vulnerabilities to be identified and the IT contingency plan to be continuously improved.
No, the use of standard protocols means that it is not necessary to install agents on the systems to be inventoried.
Docusnap automatically generates over 200 reports. These include system and network overviews, security and authorization reports, license evaluations and much more.
Yes, Docusnap stores historical data that can be used for trend analyses and long-term planning.
Yes, Docusnap can be configured to perform regular automatic IT inventories and update the database accordingly.
Yes, Docusnap allows you to create custom IT documentation tailored to your organization's specific needs.
By analyzing and reporting on current security statuses, Docusnap helps to ensure compliance with internal and external security guidelines.
Yes, Docusnap saves the data from the last four IT inventories as standard. The number can be set as required. However, please note that the database size can quickly become very large if several inventories are saved.
Yes, the documentation created can be exported in various formats such as PDF, Word and Excel.
Docusnap offers flexible analysis options that can be adapted to the specific needs and requirements of a company.
Yes, Docusnap offers extensive reporting functions that make it possible to create detailed reports based on the recorded inventory data.