In the last step of your project 5 steps, you finally create the documents in which you invested all the effort up to now. To create your IT manual, you can use one of the Docusnap templates. Another template which comes with Docusnap serves the creation of an IT emergency manual. Here again, you can rely on information which is part of the IT relations. Add to this information using data and overviews from the previously created IT relations.
Repeat the creation of your manuals to keep them up-to-date
Use the Docusnap job management feature to schedule the periodic creation of your manuals once as an automated job. This way, you always have a current manual at hand. This is the “reward” for your well-structured approach in the project course: you will be prepared for any possible emergency event.
Kick-off for your license management
No worries for the future: you will be in full control of your license management as well. Let Docusnap compare the commercial data with the inventory data and you will soon have a report of your license status at hand. From now on, current software usage data will always be reflected in the inventory data. While the data relating to the purchase of software licenses will still have to be entered manually into the database, the efforts taken so far will make your license management a no-brainer in the future. Keeping data up-to-date is far less time-consuming than creating a proper structure for its management.
