Software inventory for more transparency in your IT
Reduce security gaps and license violations sustainably. Docusnap offers you a complete overview of all applications in use. You receive automated captures, meaningful reports and helpful visualizations, making software inventory a real added value for your company.
What is software inventory?
Software inventory encompasses all processes that record, maintain and document the software installed in your company. This ranges from simple programs and databases to complex client-server solutions, including versions, installation data, licenses, user rights and dependencies. This data collection is essential in large IT landscapes, as software is quickly distributed across different locations and departments. IT administrators need to know where and in which version it is running at all times in order to avoid security risks and unnecessary costs. A structured inventory process maps the lifecycle of each application - from acquisition to decommissioning - and thus provides a clear, up-to-date overview.
How does Docusnap support you?
Docusnap offers you automated processes that cover the entire software lifecycle - from initial inventory to continuous monitoring and compliance checks. A user-friendly dashboard gives you real-time insight into outdated versions, optimization potential and possible license violations. In addition, the agentless scanning technology simplifies the recording process and drastically reduces the administrative effort. This increases the security of your IT environment, reduces unnecessary expenditure and creates a reliable basis for legally compliant software use.
Why is software inventory so important?
A properly conducted software inventory brings you and your company numerous benefits that go far beyond mere data management. Especially in today's world, where IT compliance and security requirements are constantly increasing, a good inventory overview is virtually indispensable. Below you will find some of the most important reasons why software inventory is so important:
Unlicensed multiple installations can lead to high fines and damage to your image. A precise inventory provides a remedy and ensures legally compliant transparency.
Old software and missing patches often open the door to criminals. An automated inventory reveals these risks in good time so that you can quickly close vulnerabilities.
Companies need to reduce costs and increase their IT performance at the same time. A structured software inventory uncovers duplicate installations and outdated licenses and facilitates planning and updates, which leads directly to savings.
Previously, it was laborious to find the correct software version manually and to roll out updates. An automated overview minimizes downtime and allows you to focus on strategic projects.
Simple and effective software inventory
Start your free 30-day test phase and get a comprehensive overview of your entire IT landscape in no time at all. Let automated scans, transparent reports and smooth user guidance convince you - without risk and with maximum added value for your IT.
Software inventory with Docusnap
With Docusnap, you benefit from a fast, uncomplicated implementation, while at the same time security gaps and licence violations are sustainably reduced. In addition, you gain comprehensive transparency of all applications in use, which provides you with significant support when making important IT decisions.
A powerful and flexible solution is required to meet the challenges of software inventory. Docusnap not only enables you to automatically record all installed software packages, but also provides meaningful reports, visualisations and planning aids. This turns what is often perceived as a ‘tedious’ documentation task into real added value for your company.
Agentless data acquisition
Docusnap does not require any additional agent software to be installed on the individual systems. This eliminates the need for time-consuming rollouts or complicated maintenance processes that are often required for agent-based solutions. Instead, Docusnap performs regular and automated scans of your IT environment and collects all relevant information on the existing applications and versions. This minimises disruptions in day-to-day business and reduces administrative effort.
Centralised data storage
All recorded information is stored in a central database, which serves as a ‘single source of truth’ for your IT documentation. You and your employees have access to the current inventory data at all times via a clear dashboard and can generate targeted reports with just a few clicks. In this way, you receive answers to questions such as ‘Which version of the database server is in use where?’ or ‘Are all relevant security updates already installed?’ in no time at all. This centralised data management speeds up the decision-making process and ensures that your database is always up to date.
Automated reports and compliance check
Docusnap not only creates snapshot-based inventory lists, but also generates meaningful reports that visualise your IT landscape in a structured form. Whether you need an overview to prepare for an upcoming audit or your management wants a detailed insight into the software in use, Docusnap delivers the information in an appealing and easy-to-understand form. In addition, Docusnap performs automated checks to highlight any licence over- or under-cover. This enables you to react to discrepancies in good time, for example before a software manufacturer audit has financial or legal consequences.
Scalability for companies of any size
Whether you are a small start-up or a large corporation with a complex, multinational IT infrastructure - Docusnap can be flexibly customised to your needs. Particularly in growing companies, where the number of installed applications is constantly changing, an automated inventory acts as a dynamic protection mechanism: you identify potential risks at an early stage and can plan ahead without getting stuck in time-consuming inventory processes with every software upgrade.
Integration into existing systems
Docusnap uses standard interfaces to Microsoft 365, Exchange, VMware, Hyper-V, SQL environments and other systems to capture data automatically. The agentless technology simplifies the collection of all relevant information without burdening your systems. This minimises manual effort and ensures a smooth flow of information. Thanks to APIs and export formats, Docusnap data can be flexibly integrated into existing processes. Your documentation is always up to date and can be tailored precisely to the needs of your company.
Advantages of Docusnap for software inventory
Compared to manually managed Excel lists or individual solutions, which often do not cover all areas, Docusnap offers a professional all-round package for software inventory. The following points summarise the most important benefits:
Automated, regular scans save you manual research, while a central dashboard presents all information clearly.
Automatic licence and compliance checks ensure that you comply with legal requirements and always keep an eye on security gaps.
Docusnap grows with your requirements and proves its worth both in small IT environments and in global corporate structures.
A simple connection to existing systems guarantees smooth data exchange and seamless processes.
Automating software inventory with Docusnap
Would you like to know immediately how much time and effort you can save with an automated software inventory? Request your free trial access now and experience how Docusnap makes your IT landscape transparent, secure and efficient.
Over 5,000 satisfied customers worldwide
How is the software inventory implemented in Docusnap?
Word has long got around in many companies that Docusnap offers a comprehensive solution for IT documentation. But how exactly does software inventorying with Docusnap work? The process can be divided into six main steps:
1. Initial recording
To begin with, you set up the discovery scan precisely for your IT environment. Docusnap automatically collects all relevant data on installed software, versions and licences via existing systems and directories and stores them centrally.
2. Regular scans
Docusnap scans your IT environment on a daily, weekly or monthly basis so that your database is always up to date. The system recognises new installations or uninstallations immediately and updates your inventory automatically.
3. Data correlation and analysis
Docusnap links recorded data and recognises which applications are connected to which systems. This allows you to keep an eye on all dependencies and reduce risks during updates or migrations.
4. Reporting & visualisation
You receive all the data in formatted reports, diagrams and lists with just a few clicks. This gives you a solid basis for budget, licence and security decisions.
5. Licence management
Licence management is particularly important for software inventories. Docusnap detects multiple installations, monitors licence requirements and identifies unused software so that you can take targeted action.
6. Compliance audit
You fulfil regulatory requirements and prevent audit risks, thereby avoiding unnecessary costs and damage to your image. Thanks to the close integration of licence and compliance checks, you always remain legally compliant.
Software inventory in daily IT
Imagine you are planning to update business-critical database software that is used by several departments. Without an up-to-date software inventory, you would first have to research various Excel lists to find out which servers the application is distributed on, which version is being used and how it interacts with other systems. This process can quickly take several days and harbours the risk of overlooking outdated or incomplete data records, whereas if you rely on Docusnap, a glance at the dashboard is enough to identify all installations of the database software in your company.
You can also see which departments or processes are dependent on it and whether there are any other components that require an update. This knowledge transfer is not only faster and less error-prone, it also increases overall security. This means you can go into the update with confidence, knowing that all critical points have been taken into account.
Software inventory vs. hardware inventory
While hardware inventory focuses on physical components such as servers, desktops, network devices and peripherals, software inventory goes one step further and examines the ‘digital core’ of your infrastructure. Although hardware information such as model, operating system and drives can be read out quite easily, software details are much more dynamic and diverse. New versions, regular updates or security patches require continuous monitoring in order to keep the current status of the IT landscape up to date at all times. Both areas are interlinked, as software cannot be operated without a functioning hardware platform - and conversely, high-performance hardware only makes sense if the software structure is properly documented and optimally licensed.