Time often passes far too quickly
Anyone who works professionally in IT knows the special challenge of constantly being stuck in projects. Not only is the day-to-day business handled, i.e., maintaining the functionality of the network and supporting the employees. Rather, a company’s IT is a living construct that requires constant maintenance and renewal.
This applies not only to the hardware used, but also to the software deployed. Experience has shown that we have an easier time understanding the age of hardware and determining when it needs to be replaced. After all, we sit in front of the work equipment every day and see the signs of age practically “live”. The physical servers to which the IT department gives its daily portion of love, trust and maintenance are also practically burned into the brain of a server admin along with their expiration date. After all, it’s usually not a problem if a server takes its well-deserved retirement a few weeks earlier or later after its predetermined runtime.
The situation is somewhat different with the software used. No matter whether operating system, virtualization and backup software or the firmware and software of hardware devices such as firewalls, WiFi networks. In most cases, it is not enough to keep the version status at the time of installation. Security updates or newer versions with more features are made available for many years for most devices.
We certainly don’t need to talk about how important regular updates and newer versions are in this day and age. If you don’t actively stay up to date here, you may be opening up your company network to practically the whole world.
That’s why most companies have a large number of maintenance contracts. And if you have a lot of maintenance contracts, you know the problem with expiration dates. Many contracts mean many expiration dates, and these in turn are spread out over the entire year. The length of the terms also varies. Sometimes these maintenance contracts have to be renewed annually, others run for two, three or five years. And if the renewal date is overlooked and significantly exceeded, this is reflected at best in increased costs for resumption.
The bottom line is that maintaining maintenance contracts and licenses is often pure horror. There is simply no central overview.
Docusnap has integrated a simple and extremely effective method here to clearly summarize exactly these licenses and maintenance contracts and thus maintain an overview at all times.
In Docusnap, you can not only document and inventory your license inventory. With the ready-made reports, you can display a detailed list of all inventoried license and maintenance contracts at any time. This way, you avoid time-consuming research in vendor portals or sifting through invoice documents and confirmation emails.
In addition, Docusnap also automatically informs you in time before the expiration of the stored contracts. This way, you will never again overlook the expiration of a license or maintenance contract.
With Docusnap, we simplify an often hated task and reduce the control process to a few clicks with the mouse.
We’ll show you how easy it is in the following video.
