Seamless license management of your software
Docusnap automatically records your software installations. Complete your license agreements and determine your license requirements.
Easy license management with Docusnap
Inventorying
Docusnap regularly detects all software products installed in your IT network.
Enter your license agreements
An intuitive assistant helps you enter your purchased licenses.
Attribution
The license agreements are automatically assigned to the software installations found according to current metrics.
Analysis
Docusnap automatically evaluates over- or sub-licenses and outputs the results in the form of concise reports.
The basis of license management: a software inventory
The large number of software manufacturers and software products inevitably results in complex license models that need to be taken into account in software license management. As the person responsible for correct license management in a company, it is essential to think about software asset management (SAM). It is important to compare the software used and installed on the basis of the license models of the respective manufacturers with the purchased licenses (target/actual comparison as part of software license management).
By recording and inventorying all installed software products on the respective systems, Docusnap offers an optimal data basis here.
Simple recording of licenses with intuitive wizards
With the help of intuitive license management wizards, you can quickly and easily record your purchased license agreements based on the required license model. Docusnap automatically assigns these to the inventoried software products according to common metrics. You can use manual correction values to exclude non-licensed test environments, for example.
An assignment procedure based on search words makes it very easy and efficient to combine patch and subversion versions, for example. This means that the import of a patch cannot confuse license management.
Automatic detection of under- or over-licensing
Docusnap establishes a link between the software installations and the contracts and identifies any over- or under-licensing. The software license models include all common variants, such as licensing by systems, users, processors and processor cores. Of course, upgrade and downgrade options are also taken into account. Docusnap stores all information centrally in an ITIL CMDB.
Docusnap also offers the option of monitoring unwanted software, such as games, or excluding certain systems from license management.
Output and distribution
The results of the target/actual comparison are clearly evaluated in various reports, which can be easily adapted to the desired corporate design (CD) for each client. You can easily set up a time control for the inventory as well as the evaluations. In this way, you can, for example, automatically send the results by e-mail to those responsible for ongoing IT security audits.
Integrated contract management
Contract management with a reminder function integrated into Docusnap rounds off the solution. For example, you can store license agreements digitally as PDFs in Docusnap.
Optimize your license management
Record, manage and analyze your software licenses with Docusnap.
Over 5,000 satisfied customers worldwide
FAQs
The maps can be exported in various formats such as PDF, Visio and PNG.
Yes, in addition to the automatic recording of the IT environment, manually entered data can also be added.
Updates are carried out automatically at regular intervals, which can be configured by the user to ensure that information is always up to date.
The reports can be exported in various formats such as PDF, Excel, Word and HTML.
Yes, the displays can be customized and extended to meet specific requirements and company guidelines.
Docusnap automatically generates over 200 reports, plans and evaluations. These include performance analyses, network utilization, security assessments and compliance reports.
Data security is guaranteed by encrypted connections, detailed access rights and regular security updates.
It is advisable to carry out the permission analysis regularly, for example monthly or quarterly, to ensure that permissions remain up to date.
The communication evaluations can be output graphically in the form of diagrams or textually in reports and tables.
Yes, the displays can be customized and extended to meet specific company requirements.
It improves the management and maintenance of the hardware, supports the planning of extensions and changes and facilitates fault diagnosis.
Yes, Docusnap automatically generates detailed reports on current license status, license usage and potential license violations.
Yes, in addition to automatic recording, data can also be added or updated manually in the CMDB to take special requirements into account.
Yes, Docusnap stores historical data and changes to IT assets, enabling detailed tracking and analysis.
IT service providers can create a separate client for each customer in Docusnap and thus very easily create individual customer documentation.
The inventory processes can be flexibly configured in terms of scope, depth and frequency in order to meet individual requirements.
Yes, all data is stored in Docusnap in a language- and country-format-neutral manner and is therefore output in the appropriate format when the language is selected.
Yes, Docusnap enables the automation of data import and export processes to simplify recurring tasks.
Yes, Docusnap automatically generates reports and documentation that meet the requirements of audits and certifications, making it much easier for IT managers to prepare.
Docusnap provides comprehensive security analysis and reports that help IT administrators identify vulnerabilities and take appropriate action to improve security.
Docusnap provides valuable data and insights that help IT security officers make informed decisions and continuously improve their security strategies.
Docusnap supports the IT infrastructure for e-learning by enabling reliable documentation and management of IT systems and networks, ensuring that distance learning runs smoothly.
Docusnap supports IT service providers in efficient license management by enabling accurate recording and management of all software licenses and thus preventing license violations.
Docusnap supports risk management by enabling reliable documentation and analysis of IT systems and networks, facilitating informed decision-making and risk minimization.
Docusnap supports the IT infrastructure required for patient management by enabling reliable documentation and management of IT systems and networks, ensuring smooth operations.
Docusnap supports the IT infrastructure required for production processes by enabling reliable documentation and management of IT systems and networks, ensuring greater efficiency and less downtime.
Docusnap supports the efficient management of IT resources, leading to improved efficiency and cost reduction in public institutions by enabling reliable documentation and analysis of IT systems.
Yes, Docusnap allows you to export network diagrams in various formats (e.g. PDF, Visio) so that they can be easily shared, presented or used for documentation purposes.
Docusnap identifies superfluous or incorrect permissions and thus helps to close potential security gaps by granting only necessary access rights.
Docusnap stores all license information centrally and securely, simplifying access to and management of license-related data and ensuring its integrity.
By providing detailed and up-to-date network information, Docusnap enables effective network management and facilitates the rapid diagnosis and resolution of problems.
Yes, Docusnap's detailed plans and documentation make it easier to conduct emergency drills and check the effectiveness of IT contingency plans.
Docusnap uses various protocols such as WMI, SSH and SNMP to retrieve and inventory data from the devices in the network.
The update frequency can be set individually; however, regular updates are recommended, e.g. monthly or quarterly.
Docusnap can automatically distribute reports via email or save them to a central network folder to facilitate access for authorized persons.
The frequency of implementation depends on the specific requirements, but a regular analysis, e.g. monthly or quarterly, is recommended.
Yes, Docusnap allows the creation of custom categories for better organization and management of IT assets.
Docusnap enables regular analysis and reporting, allowing vulnerabilities to be identified and the IT contingency plan to be continuously improved.
No, the use of standard protocols means that it is not necessary to install agents on the systems to be inventoried.
Docusnap automatically generates over 200 reports. These include system and network overviews, security and authorization reports, license evaluations and much more.
Yes, Docusnap stores historical data that can be used for trend analyses and long-term planning.
Yes, Docusnap can be configured to perform regular automatic IT inventories and update the database accordingly.
Yes, Docusnap allows you to create custom IT documentation tailored to your organization's specific needs.
By analyzing and reporting on current security statuses, Docusnap helps to ensure compliance with internal and external security guidelines.
Yes, Docusnap saves the data from the last four IT inventories as standard. The number can be set as required. However, please note that the database size can quickly become very large if several inventories are saved.
Yes, the documentation created can be exported in various formats such as PDF, Word and Excel.
Docusnap offers flexible analysis options that can be adapted to the specific needs and requirements of a company.
Yes, Docusnap offers extensive reporting functions that make it possible to create detailed reports based on the recorded inventory data.